information systems p2

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valid

this is information that is useful to the reader and will benefit the users knowledge. it is important for information to be valid because without valid information the user would not learn the correct information and therefore the invalid information would not be useful to the user.

reliable 

reliable information is information that has been proven and that can be trusted. it is important to have reliable information because without it the user would not know if the information was correct. if the information was not reliable more research would have to be done to ensure that the information is correct.

timely

information is required to be timely. this means this means a plan should be set up before the information is collected. this will include creating a structure for the information so it is easy to understand. time will also be needed to read through the information to ensure that it is correct.

fit for purpose

the information needs to be fit for purpose. this means the information needs to be relevant to what you are trying to find out. if the information is not relevant then it is not fit for purpose.

accessible

all information used should be easy to access. this means the information should be stored somewhere that can be easily accessed when needed. this will make it quicker to find this information and will also prevent the information from getting lost.

cost effective

sometimes bussinesses will need to pay other people to gather information. an examples of this would be a survey. it is important to make sure the information that you are getting is worth the money you are paying to ensure that you benefit.

sufficiently accurate

if information is not accurate then it will not be useful to the reader and could lead someone to making a wrong decision. it is important to collect reliable and correct information to prevent any mistakes.

relevance 

the information must be relevant. this means the information has to relate to what you are looking into. if information is not relevant then it will not be useful. for example. if you were writing a survey about what meals were most popular in a restaurant and you asked people what their job was, that information would not be relevant as it does not relate to the subject and therefore would not be useful.

right level of detail

this means you have to go into the right level of detail depending on what the information is for. for example if you were writing a survey the information should be brief because any more information would be unnessisary and would therefore wast time. however, if you were writing a report the information would be more detailed. if the information was not in the right level of detail it may cause people to make mistakes.

confidence in source 

it is important to be confident in the source. if you are not confident that the source is correct then the information may be unreliable. if you are not confident in your sources further research may have to be done to prove that the source is reliable.

understandable by the user

information must be understandable by the user.if the information is not understandable the user may get confused. this is a problem because if the user does not understand the information it may cause them to make mistakes.